29.08.25

Digital cleaning verification: Why transparency and digitalisation are essential in building cleaning

Professional building cleaning is no longer just about cleanliness – it's about verifiable quality, efficiency and trust. Especially in hygiene-critical areas such as hospitals, laboratories, pharmaceutical companies or public institutions, complete documentation of cleaning services is essential. But many processes are still analogue – and that carries risks.

The challenge: changing cleaning verification requirements

Traditional cleaning documentation is often still paper-based: cleaning staff fill out forms that are later evaluated and archived manually. This method is not only prone to errors, but also inefficient and lacking in transparency. For facility managers, this means no real-time insight, no central database and no possibility to react quickly to complaints or special requests.

In addition, requirements are increasing: customers expect reliable evidence, authorities demand compliance with standards such as HACCP, GMP or ISO, and the industry is under pressure to work more sustainably and digitally. Digitalisation offers enormous opportunities here – but is still too rarely used consistently.

The solution: digital cleaning certificates

Digital systems enable the automated recording, documentation and evaluation of cleaning services. Cleaning staff receive their tasks on mobile devices, completed work is recorded with a time stamp, and customers can view the status in real time via dashboards. Feedback is provided directly via integrated feedback systems – for example, via QR code or app.

These solutions not only create transparency, but also efficiency and quality assurance. They enable needs-based cleaning, reduce paper consumption and facilitate compliance with legal requirements. Digital verification is a real game changer, especially in large building complexes or for external service providers.

Market overview: Software solutions for digital cleaning verification

There are now a variety of specialised tools available that are suitable for different requirements. Here is a selection of software solutions with different focuses (in alphabetical order):

Practical implementation: DigiLab by Enzler

The digitisation of building cleaning is not a sure-fire success – it requires expertise, experience and a deep understanding of the operational processes on site. This is exactly where DigiLab by Enzler comes in.

DigiLab is a centre of excellence for digital cleaning solutions that supports companies in making the transition from analogue to digital processes in a strategic and practical manner. The focus is not on developing proprietary software, but rather on the evaluation, introduction and integration of existing tools that are compatible with the respective cleaning and hygiene concepts.

Together with customers, DigiLab analyses existing processes, identifies potential for optimisation and selects suitable digital solutions – for example, for cleaning records, quality controls or real-time communication. This involves not only introducing technical systems, but also training employees, creating interfaces and rethinking processes.

The goal: cleaning that is not only clean, but also transparent, efficient and sustainable. With its many years of industry experience and a clear focus on quality and customer needs, DigiLab is a strong partner for anyone who not only wants digitalisation, but also wants to actually implement it.